Other Services
VAT registration is often the first step for a foreign company in Sweden. We stay on as the business grows and needs more than a VAT return.
VAT Representation and Reporting
Foreign companies that sell, store or install goods in Sweden often become liable to register for VAT here, even without an office or staff in the country. We act as your VAT representative and handle the registration, the ongoing VAT returns and all contact with the Swedish Tax Agency. Where goods cross the Norwegian border, we work alongside Tullfokus on the customs side.
When You Need a VAT Representative
Liability to register for VAT in Sweden follows the movement of the goods rather than where the company is established. It arises when you hold stock with a third-party logistics provider in Sweden, sell directly to Swedish consumers above the distance selling threshold, install or assemble on site at a Swedish customer, or import in your own name. If you are unsure whether your situation triggers registration, we will go through the flow with you before you commit to anything.
What We Handle
- VAT registration with the Swedish Tax Agency, including F-tax approval where it is required
- Ongoing VAT returns and EC sales lists
- Reconciliation of VAT accounts against the bookkeeping
- Correspondence with the Swedish Tax Agency, including queries and requests for further information
- Applications for refunds of input VAT
- Monitoring of filing dates so that late submission charges do not arise
What the Representative Role Covers
As your VAT representative we act towards the Swedish Tax Agency on your behalf, while responsibility for the accuracy of the figures stays with your company. We therefore set up the routine so that source documents arrive on time and in a format that can be reconciled, and we tell you when a change in the flow looks likely to alter the assessment. That matters most when you add customer types, add a storage location, or begin selling to other EU countries from Sweden.
Trade Across the Norwegian Border
We are based in Strömstad and a large share of our clients are Norwegian, ranging from companies selling into Sweden to wholly owned Swedish subsidiaries. Import and export raise questions where VAT and customs are tied together, and there we work with Tullfokus so that the answer holds on both sides.
Getting Started
We need a certificate of registration for the company, a power of attorney allowing us to represent you before the Swedish Tax Agency, and a description of how the goods move. Processing times at the Swedish Tax Agency vary through the year, so get in touch well before your first delivery.
Accounting
Source documents, invoices and bank transactions are handled digitally, with a fixed routine for when material needs to arrive. Each period we reconcile balance sheet accounts, VAT and payroll taxes, so errors surface as they happen. You get reports you can act on and a named contact who knows the business.
Business Consulting and Advisory Services
Questions about company structure, pricing and investment are best answered with your own figures on the table. We break profitability down per assignment, work through the calculation before a larger purchase and look at what a change of ownership means. The advisory work is led by a certified business adviser.
Annual Statements, Closure and Declarations
We handle accruals, depreciation and reconciliation, prepare the annual report under K2 or K3 and file it with the Companies Registration Office. The corporate tax return is produced in the same work, together with the schedules that decide how dividends are taxed. The work is planned around your filing dates rather than the final week.
Company Formation and Registration
We go through which company form fits, prepare the documents and register the company with the Companies Registration Office and the Tax Agency. Founders without a Swedish personal identity number usually need a coordination number first, and we flag that step early. After that we help you get going with a bank account and the first accounting period.
Payroll Management
We take in time reports and variable items, calculate the net pay and prepare the payment file for the bank. Employer declarations at individual level, occupational pension and insurance are reported every month. Holiday pay and supplements are set against the collective agreement that applies to you.